EMERGENCY PREPAREDNESS (EFFECTS OF COVID-19)

Southside Shuffle has identified reasonably foreseeable health risks due to the recent global pandemic and believe strongly in carrying out practices that will mitigate them. In that vein, it plans to follow the guidelines of the Event Safety Alliance Reopening Guide. Planning, training, and implementing reasonable health and safety measures are the best ways to protect the Festival and the people who are involved with it, while also inspiring patrons to feel assured when they attend.

 

To carry this out, the following guidelines will be established:

 

Educate patrons by:

• Reaching out on venue, event, and artists’ web sites and social media channels to inform potential patrons about rules and expectations

• Linking ticket purchasing sites, in person and online, to acknowledgement of these rules

• Adding health rules to mobile apps and emails generated to inform them about venue, show times, artist bios, and merchandise options

• Providing physical informational signage to areas leading up to arrival at the event and at check-in

• Having volunteers present to answer any safety questions and to encourage compliance by modeling good behavior

 

Encourage a normalized outlook by patrons by:

• Displaying photos and/or videos of customers having a good time even while following health rules, such as wearing stylish face coverings over their nose and mouth

• Displaying storyboards showing how the venue is sanitized so patrons understand the process and per-sonalize the workers keeping them safe

• Making audible and visual announcements during the show to accommodate people with sensory chal-lenges and different language skills

• Asking artists and performers to use their authority with attendees to remind them that only their full compliance allows the show to go on

 

Assure worker health and hygiene by:

• Establishing an “Infection Mitigation Coordinator”  (Safety Coordinator) that will coordinate, communicate, and implement health guidelines throughout the event with everyone involved

• Instituting practices for healthy workers and volunteers, including guidelines for social distancing, hand washing, wearing of gloves, and proper use of face coverings

• Providing Personal Protective Equipment where needed, onsite temperature screening, and guidelines to the proper sanitization of common equipment such as microphones and headphones

• Incorporating health and safety requirements into independent contractor agreements

• Documenting and acting upon, through isolation, any COVID-19 related illnesses displayed by workers, volunteers, or contractors

• Tracking the on-site movements of anyone who has a confirmed case of COVID-19 and work with local health officials to determine who they may have come in close contact with

• Sanitizing the venue’s public areas (handrails, volunteer desks, seats, restrooms, beverage stations, trash areas, etc.) and private areas (dressing areas, green room, office areas, etc.)

• Screening patrons upon entrance to the festival (temperature screening, bag check, etc.) in a low contact manner

 

Protect the event by:

• Having a well-developed plan to deal with the possibility of bad weather or any event which necessitates the evacuation of patrons

• Providing an area of refuge that still allows patrons the ability to socially distance themselves

• Making sure that any Covid-19 procedures to not negate or interfere with existing measures such as, for example, those targeted towards the disabled

• Assuring that attendance does not exceed the number that is deemed safe to engage in social dis-tancing and related procedures

• Allowing enough time between acts to ensure socially distanced patron movement

• Contractually obligate all vendors, artists and outside suppliers and service providers to adhere to the festival’s guidelines

• Encourage contactless merchandising (such as online purchasing)

• Ensuring proper legal backing in the event someone claims they got sick attending the festival